MS Outlook Kalendar

MS Outlook Kalendar 23.05.2012. u 09:51 · pre 175 meseci #1

Moje pitanje ce biti malo duze ali vas molim da pokusate da mi pomognete.
Javila se potreba da se malo bolje organizuju eksterni sastanci, odnosno oni koji nisu u lokalu.
Ja imam sastanak u drugom gradu i pera ima sastanak istog dana u tom gradu, i ja i Pera iznajmljujemo rent a Car i sretnemo se tamo, nepotreban trosak.
Znam da mogu da resim ovo tako sto cu da povlacim podatke iz svih kalendara u neku bazu i da generisem mejlove ka svim ucesnicima sa imenima ljudi koji takodje imaju sastanak istog dana u istom gradu ali to ce mi pojesti jedan server jer nas ima skoro 200.
Moja ideja je da napravim jednog DUMMY-a i da se u njegov kalendar upisuju samo sastanci koji nisu u lokalu.
Pitanja:
Da li ti updateovi mogu ici automatski, u momentu kada se klikne na potvrdu sastanka?
Kako da resim problem duplog zakazivanja?

Re: MS Outlook Kalendar 23.05.2012. u 11:05 · pre 175 meseci #2

Prvo, koji Outlook? Imaju li svi zaposleni istu verziju? Koliko je tih 200 zaposlenih uopšte vično da koristi Outlook (mimo uobičajenih Send/Receive)?

Outlook nije samo mejl-klijent nego i moćan planer ali da bi se iskoristile sve opcije koje nudi, moralo bi i da se obuči kako se koristi. Informacije o sastancima i zakazivanja ne treba slati kao cirkularno pismo nego još prilikom definisanja obaveze u kalendar-modulu izborom opcije o obaveštavanju učesnika/zainteresovanih (Invite Attendees). Ista ta beleška potom svima stiže i upisuje se u njihove kalendare. Isto važi za sve naknadne izmene i pomeranja termina, to dalje ide sinhronizovano. Pogledaj npr http://medschool.umaryland.edu/is/emailmeetingplanner.asp

Potpis

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following:
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Re: MS Outlook Kalendar 23.05.2012. u 15:25 · pre 175 meseci #3

Zahvaljujem se na odgovoru, ali ovo je nesto sto se koristi za zakazivanje svih sastanaka kod mene u firmi, znaci koriscenje kalendara za planiranje sastanaka je jasno.
Ako kazem da ce sastanak biti u sali za sastanke br1 dana 01.06.2012. od 08:00 do 16:00 kako da zakazem jos jedan sastanak u istoj sali za isti dan u vremenu od 09:00 do 12:00 i treci od 11:00 do 16:00.
Ako bih ovo mogaoda izvedem onda bi ljudi koji imaju eksterne sastanke (znaci sastanci u drugom gradu za koje iznajmljuju vozila) moci da vide ko jos treba da putuje u isti grad pa mogu da se dogovore oko toga da iznajme jedan auto a ne dva ili tri.
Naglasavam da sam samo letimicno pogledao link tako da je moguce da tao vec stoji neka mogucnost pa stoga molim da kritike budu blaze, pogledacu detaljnije sta pise u tom uputstvu pa se javljam kasnije.

Re: MS Outlook Kalendar 23.05.2012. u 18:09 · pre 175 meseci #4

A ovo bi u načelu bili poslovi Šefa logistike /Resource Managera/?

Citat:

$\textbf{\textsf{Organize meetings with Outlook}}$ 20/26

The Scheduling tab of a meeting that you've been invited to.
You can use this to see who else is coming to the meeting. (More...)

Potpis

Have you found helpful examples, solutions or ideas-in-work, please consider the
following:
• Citation of *actual page* you are going to using is welcome.
• Have you saw "Value Added" examples you are going to incorporate to your
profitable blog, daily job or any money making venture: How about online donation?
↗Ana & Vlade Divac Foundation
Hvala!

Re: MS Outlook Kalendar 24.05.2012. u 08:55 · pre 175 meseci #5

ne, ne bi bilo poslovi sefa logistike, to je na dobrovoljnoj bazi.
Ljudi koji imaju eksterne sastanke bi ubacivali svoje sastanke u taj novi kalendar i drugi ljudi koji imaju eksterni sastanak u istom gradu mogu da se dogovore oko koriscenja jednog automobila umesto da iznajmljuju vise komada.
PRIMER:
firma je u Beogradu
Ja iz Beograda imam sastanak u Nisu u vremenu od 10:30 do 12:00
Mika ima sastanak u Nisu (druga sala za sastanke) od 11:00 do 13:00
Pera ima sastanak u Nisu (treca sala za sastanke) od 12:00 do 13:30

Prva druga i treca sala postoje u address book ali bih ja sada da stavim jednu virtuelnu salu NIS u koju bi i ja i Pera i Mika mogli da upisemo nase sastanke tako da vidimo da cemo nas trojica putovati za Nis istog dana.
Dogovorimo se lepo i iznajmimo jedan auto, naravno ako to svima odgovara, naglasavam ponovo da je sve na dobrovoljnoj bazi.
Bitno je samo da postoji mogucnost smanjenja troskova.

Poseban benefit bi bio ako bi postojala mogucnost da se sve sale za sastanke u Jednom gradu uclane u nekakvu grupu pa da se u kalendar grupe automatski upisuju sastanci koji su zakazani u bilo kojoj sali grupe.

Ali u svakom slucaju zahvaljujem na trudu.

P.S.
Office je 2007, to je pitanje koje mi je postavljeno jos u prvom postu ali sve nekako zaboravim da napisem.

Re: MS Outlook Kalendar 25.05.2012. u 13:22 · pre 175 meseci #6

Milsim da ce ovo moci da se uradi i to na sledeci nacin.
Postaviti novi Resource na Exchange serveru
dozvoliti knflikt pri zakazivanju sastanaka
Podeliti kalendar novog resursa tako da moze da se vidi ko sve ima sastanak tamo
na kraju najozbiljniji deo a to je postavljenje web servisa koji bi automatski upisivao sastanke na odobrenje sastanka u nekoj sali u odredjenom gradu.
Ne znam koliko sam jasan bio, ali kada sve budem uradio objasnicu bolje i eventualno postaviti primer.

Re: MS Outlook Kalendar 25.05.2012. u 13:31 · pre 175 meseci #7

Tako nešto sam i ja izguglao ali svakako postavi primer kada se iskristališe metod.

Citat:

Course: Organize meetings with Outlook (Page 12)

Logically enough, by filling in the Location box of the meeting request, you let everyone know where
your meeting will be located. How this box gets filled in will also depend on how things are done at your company.

If your company uses Microsoft Exchange Server for its e-mail server, you may set up the location for
your meeting by inviting the meeting room to your meeting — just as you would invite any other participant.
You would do this by specifying that the invited room is a Resource. For more details about how things
are set up at your workplace, you'll need to contact your systems administrator or other technical guru.
Before this process can work, someone at your company must set up conference rooms as "users" on the system.
We've included a link for information about how to do this in the Quick Reference Card at the end of this course.

If your company doesn't use Microsoft Exchange Server to handle conference room scheduling, you can specify
a location for your meeting by simply typing the location of the meeting into the Location box of the Meeting Request.
Remember that you may first need to check with an administrative assistant or write your name on a sign-up sheet
outside of the conference room to reserve the room.

Citat:

PPS: Organize Meetings in Outlook 2003

38. Location, location, location
Logically enough, by filling in the Location box of the meeting request, you let everyone know where your meeting
will be located. How this box gets filled in will also depend on how things are done at your company.

39. Location, location, location
If your company uses Microsoft Exchange Server for its e-mail server, you may set up the location for your meeting
by inviting the meeting room to your meeting—just as you would invite any other participant.

40. Location, location, location
If your company doesn't use Microsoft Exchange Server to handle conference room scheduling, you can specify
a location for your meeting by typing the location of the meeting into the Location box of the meeting request.

Potpis

Have you found helpful examples, solutions or ideas-in-work, please consider the
following:
• Citation of *actual page* you are going to using is welcome.
• Have you saw "Value Added" examples you are going to incorporate to your
profitable blog, daily job or any money making venture: How about online donation?
↗Ana & Vlade Divac Foundation
Hvala!

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